Sports gear rental software that gets the size right
Sizes captured on the booking, whole kits on one line, and pricing that follows a season rather than a calendar.
No monthly subscription to start: two plans lower your costs as you grow.
Sports gear rental software, in short
reservationbay handles sports and outdoor gear hire: wetsuits, SUPs, climbing kit, camping equipment and similar. Customers book by date and give their sizes, kits go out as bundles, and stock is tracked per size rather than as a single count.
Sports gear has one problem that generic rental software gets wrong: the unit of availability is the size, not the item. Ten wetsuits are useless if all ten are mediums and the booking is for two larges.
Tracking stock per size, and asking for the size at booking, is what turns that from a counter argument into a solved problem.
What sports gear rental businesses use it for
- Stock tracked per size, so availability answers the question the customer is actually asking.
- Sizes and fit captured on the booking form rather than at handover.
- Whole kits booked and priced as one line: board, wetsuit and leash.
- Hourly, half-day and multi-day rates on the same equipment.
- Seasonal pricing across a short, weather-driven season.
- Waivers and liability declarations signed before anyone takes kit out.
- Deposits on the higher-value items, with none on the basics.
- Condition records on return, where salt, sand and use do most of the damage.
Wetsuits, by size
Gear that has to fit is stocked per size, so a booking for three wetsuits is a booking for three specific sizes and not three of something.
Each item is its own object, which is what stops a small being promised to two people on the same morning.
The parts sports rental leans on
Frequently asked questions
Can I track stock per size?
Yes, and it is the point. Each size is its own stock line, so availability reflects whether you have the size being asked for rather than a total count.
Can customers give their size when booking?
Yes. Sizing comes in with the booking, so kit can be set aside before arrival and you find out about a gap in advance rather than at the counter.
Can I rent a whole kit as one item?
Yes. A bundle prices as one line while reserving each component from its own stock, including per size.
How do I handle drying and cleaning time between hires?
Set buffer time per category. A wetsuit returning at midday is not bookable at midday, which is the difference between a working system and an argument.
Can I price the shoulder season differently?
Yes. Seasonal and dynamic pricing let you discount the quiet weeks without giving away the peak ones.
Get the sizes right before they arrive
Create a free account, set up stock per size and take a test booking to see how availability behaves.