Scooter rental software with the checks built in
Licence details captured at booking, a signed contract before the keys move, a deposit held on the vehicle, and a photographed condition record on both ends.
No monthly subscription to start — two plans lower your costs as you grow.
Scooter rental software, in short
reservationbay runs scooter and moped hire from booking to return: the customer books and pays online, provides licence details, signs the rental contract and waiver, and a deposit is held against the vehicle. You verify the licence at handover and record condition with photographs.
Scooter hire carries more risk per booking than most leisure rental. The vehicle is worth more, it goes on a public road, and the person riding it needs to be legally allowed to. That makes the paperwork the real work — and the part worth automating.
Everything that has to happen before the keys move happens before arrival, so handover is a check rather than a form-filling session at the counter.
What scooter rental businesses use it for
- Licence details requested at booking, so you know before arrival whether the hire can go ahead.
- Rental contracts and liability waivers signed electronically before handover.
- Deposit held by pre-authorisation against damage and traffic fines.
- Photographed condition on collection and return, including existing scratches.
- Helmets, top boxes and phone mounts as accessories with their own stock.
- Hourly, day and multi-day rates, with weekend and seasonal pricing.
- Fuel and mileage recorded against the booking where you charge for them.
- Multiple vehicles tracked individually by registration, not as a pooled count.
The parts scooter rental leans on
Frequently asked questions
Can I collect licence details before the customer arrives?
Yes. Licence details are requested as part of the booking, so you find out at booking time rather than at the counter whether the hire can legally go ahead. You still verify the physical document at handover.
How do deposits work for scooters?
A deposit is held on the customer's card as a pre-authorisation rather than taken as a charge. It releases automatically on a clean return, and you settle against it from the inspection flow if there is damage.
Can I record existing damage before the hire?
Yes, and you should. The inspection flow captures photographs at handover, so pre-existing scratches are on record before the vehicle leaves. That is what makes a later claim defensible.
Does it handle traffic fines that arrive after the hire?
The booking keeps the renter's details and the hire period, so you can identify who had the vehicle. Settling a fine against a deposit hold is possible while the hold is live — check your own terms on how long you keep one.
Can I track each scooter separately?
Yes. Each vehicle is its own object with its own registration, service history and condition record, rather than a unit in a pooled count.
Put the paperwork before the counter
Create a free account and set up one vehicle with a contract and deposit to see the whole flow.